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Carmen A.

Senior associate fund financial controller
Luxembourg

Details

English Language Proficiency: Fluent
Job Title: Senior associate fund financial controller
Company Name: Astorg
Start Date: 03/10/2022
Finish Date: Present
Job Summary: Reporting to the Head of Fund Administration, I am responsible for overseeing private equity funds and related Special Purpose Vehicles (SPVs). My role encompasses a wide range of activities, including transfer agent functions, central administration, regulatory reporting, and frequent interactions with stakeholders. Below is a more detailed breakdown of my current responsibilities:
A) Reporting, Accounting, and Administration:
- Prepare accounting and NAV for funds and SPVs, ensuring timely and accurate periodic reporting.
- Produce financial statements, capital account statements, and ILPA fee reports for investors.
- Develop and maintain monitoring tools for budgets and financial instruments.
- Oversee regulatory reporting (AIF, BCL, CRS, FATCA, K-1) and tax filings.
- Provide support during fundraisings, internal audits, and ISAE3402 assessments.
- Draft, update, and enforce internal control procedures related to fund administration.

B) Depositary and Portfolio Oversight:
- Act as the primary point of contact for the funds’ depositary.
- Review, monitor and update portfolios maintained by the depositary on a regular basis.
- Participate in the acquisition and disposal processes of portfolio companies.

C) Transfer Agent and Investor Relations:
- Maintain accurate and up-to-date registers for all funds in line with legal documentation.
- Prepare capital calls and distribution notices for investors.
- Address and resolve investor queries, providing timely and thorough responses.

D) Cash Management and Forecasting:
- Oversee daily cash movements for funds and SPVs, ensuring accurate tracking and reporting.
- Prepare and manage cash flow forecasts, monitor payments, and validate invoices.
- Collect, control, and approve payments, ensuring compliance with internal procedures.

Skills

- Financial Audit & Reporting
- NAV Oversight & Fund Accounting
- Carried Interest & Performance Fees Calculations
- Process Optimization & Internal Controls
- Team Leadership & Cross-Functional Collaboration

About

With over 6 years of experience in the financial services industry, I’ve built a diverse skill set through roles in financial audit and financial controlling. My career has allowed me to develop a deep understanding of financial management and strategy across various sectors, being currently specialised in private equity, as well as the ability to navigate complex regulatory environments and high-pressure situations.

I began my career in financial auditing, where I honed my skills in time management, team coordination, and problem-solving under tight deadlines. Transitioning into financial controlling, I gained extensive experience in fund-related operations, including NAV oversight, fees and carried interest calculations.

In my current role as Senior Financial Controller at a private equity firm, I take full ownership of fund accounting, reporting, and administration. I manage key relationships with external service providers and investors, ensuring smooth operations and effective communication across all stakeholders. Additionally, I continuously drive process improvements to enhance efficiency and ensure accuracy in all fund-related activities.

I am passionate about bringing operational excellence to financial management and leveraging my expertise to create value in dynamic, high-growth environments.