About the Role

Join a dynamic and collaborative team where your organisational strengths will play a key role in ensuring the smooth and efficient operation of our Geelong office.

In this role, you will gain exposure across multiple departments, working closely with stakeholders in Marketing, People & Culture, Legal & Compliance, Research, and Sales. You’ll be part of a supportive, high-performing administrative team where your initiative and attention to detail will directly contribute to business success.

This position offers a diverse range of responsibilities, opportunities to develop new skills, and the chance to play an integral role in office coordination within an inclusive and forward-thinking environment.

Work Requirement:
This role requires on-site presence in the Geelong office at least 4 days per week.

Key Responsibilities

• Develop and implement office policies and administrative procedures to ensure efficient and compliant operations
• Identify and improve office systems, processes, and workflows to enhance productivity
• Oversee daily office operations and ensure smooth administrative functioning
• Supervise office staff, monitor performance, and coordinate workflow
• Manage client communication, correspondence, and preparation of official documents
• Maintain an organised and efficient office environment
• Coordinate employee schedules and resolve operational conflicts
• Support recruitment, onboarding, and workforce planning
• Handle invoicing, expense reporting, and financial documentation
• Monitor and manage office budgets and resource allocation
• Ensure compliance with government regulations and company policies
• Coordinate HR activities including recruitment, onboarding, performance management, payroll support, and training

Skills & Experience Required

• Education: Associate degree or higher in Business Administration, Management, Marketing, International Trade, or related field
• Experience: Minimum 4 years in office Manager (management) or a senior administrative role
• Industry Background: Experience in Accounting or Law firms preferred
• Compliance Knowledge: Familiarity with regulatory requirements is an advantage
• Language Skills:
  • Excellent English communication (written & verbal)
  • Urdu & Punjabi proficiency highly desirable
• Technical Skills: Strong proficiency in MS Office and office/inventory management systems
• Personal Attributes:
  • Strong organisational and leadership skills
  • High level of discretion and confidentiality
  • Ability to multitask and manage competing priorities
  • Proactive, collaborative, and detail-oriented

About Us

Accountsloop Tax & Business Advisory is one of Geelong’s leading tax and accounting firms, known for delivering high-quality, timely solutions to clients.

We offer a friendly, inclusive, and growth-oriented workplace, where teamwork and continuous improvement are highly valued. You’ll collaborate with experienced professionals and contribute to a culture that supports innovation and development.

Equal Opportunity Employer

Accountsloop Tax & Business Advisory is committed to diversity, inclusion, and equal opportunity. We welcome applicants from all backgrounds and are happy to provide adjustments during the recruitment process if required.